Suppose you start a new job. A few days later, you question a process and you will hear the phrase “this is how we always do it”.
You may follow the same steps to generate reports, resolve complaints, contact customers, etc., thereby completing dozens of business processes every day. There are many good reasons for standard business processes. Some processes are too complex for no reason, while others affect many downstream processes and need to be done in some way for a variety of reasons.
Why simplifying the process is important
According to Tallyfy, the benefits of business process management are very broad. It is not only good for short-term productivity and profit, but also has the long-term ability to resist competition and make changes agility. Simplified processes usually mean fewer errors and delays. Operational efficiency and work quality can also be greatly improved.
By eliminating redundant or inefficient tasks
The ability to improve the productivity quantification process to assess efficiency and identify potential areas of improvement
Reduce costs and increase efficiency
Contribute to the development of a culture of innovation and make changes universal and welcome without worrying
The transparency of the process helps reduce the risk of human error, avoid costly errors, and ensure compliance with laws and regulations.
Process consistency makes employees more accountable, and process results are unlikely to change. Pleasant aspects of work, thereby increasing employee satisfaction
How to simplify the process:
There are several steps to simplify the workflow and develop an effective workflow to increase productivity:
Analyze the current workflow and identify key areas of focus
Many people are not aware of the steps involved in all these specific processes. Performing these steps without consciously thinking becomes rigid and routine. This is why the first step in making improvements is to identify the process and analyze each step. Identify areas for improvement and ask for all relevant feedback in the process. Look for opportunities for improvement. In particular, look for unclear instructions and communication failures. Identify steps that may or are affecting effectiveness, communication, and productivity. Ensure that the newly proposed workflow can solve these problems and is free of loopholes.
Break down the process and determine the priority of work and documentation
Divide your process into manageable steps. While remembering the desired result, simplicity is the key. Rank each process according to importance. This ranking will help you properly maintain your workflow and get the best results at the end of each process. In fact, individuals cannot perform every process or task from memory. Each step needs to be documented.